MidSouth Event Promotion Request
Use this form to submit a request for an upcoming event in need of promotion across the MidSouth Annual Conference. Promotional channels are via the MidSouth Instagram & Facebook pages, a website event page, a Facebook event page, as well as via the monthly print bulletin & email news blast.
Name of Person Submitting this Request
This is the email address we will use if we have any questions and to send notification that the promotion request has been completed.

Event Details

ex. missions, board of ministry, youth, Harned District, or N/A if not affiliated with a committee , team, or district.
ex. Certified Lay Minister Course: History, Polity, & Theology
INSTRUCTIONS: Share what people can expect to happen or receive at the event. Example: "We will explore Wesleyan history and tradition as it shapes discipleship in the church today with speaker Rev. Joe Schmoe and Dr. Helen Who. The event will begin with a 30-minute lecture and then break out into small groups for practical application through case study analysis followed by another short lecture and small group discussion." Please keep in mind that the description you submit is subject to be changed as it will be proofread and may be edited to fit the format of each platform it will be shared.
Event Address Location
ex. First Methodist GMC or Community Center of Ashville or N/A if location has no title
Event Day 1 - Date & Start Time
The MidSouth covers a large area across multiple time zones (ex. CST/CDT, EST/EDT).

Complete this section if event is across multiple days. This section can be skipped if it is a one day event.

Event Day 2 - Date & Start Time
The MidSouth covers a large area across multiple time zones (ex. CST/CDT, EST/EDT).
Please enter address for Day 2 of the event if different than Day 1. If the same, please leave blank.
Event Day 3 - Date & Start Time
DOES THIS EVENT REPEAT ACROSS MORE DATES? If this is a repeating event or an event series, there is a field at the end of this form to enter additional details. There, you can share any other dates, locations, & times that this event will occur.
The MidSouth covers a large area across multiple time zones (ex. CST/CDT, EST/EDT).
Please enter address for Day 3 of the event if different than Day 1. If the same, please leave blank.

Additional event details.

Does this event require registration?
Is there a deadline for registration?
List the date of the last day people may register.
Does this event require payment to attend?
ex. $30/person
How do you prefer to receive payment?
IMPORTANT NOTE: Check at the door is generally discouraged. If you select this option, a person from MidSouth staff will contact you to discuss the available options to safely and securely process payments.
Is there an option for financial assistance to attend the event being offered to those in need?
Who should be listed as the contact for this event if people have questions?
DISCLAIMER: This name will be made available to the general public on the MidSouth website, MidSouth social media platforms such as Facebook or Instagram, as well as emailed across the Conference. Please ensure the individual listed has approved having their name shared in this manner. By listing their name here, you are indicating their approval for publication of their name.
DISCLAIMER: This email address will be made available to the general public on the MidSouth website, MidSouth social media platforms such as Facebook or Instagram, as well as emailed across the Conference. Please ensure the individual listed has approved having their email shared in this manner. By listing their email address here, you are indicating their approval for publication of their contact info.

Applicable Materials or Resources

Drag & Drop Files, Choose Files to Upload
Drag & Drop Files, Choose Files to Upload
INSTRUCTIONS: Are there several files to share? Please email those to communications@midsouthgmc.org and indicate the event title in the email subject.
Are there any required resources (such as books) or materials that attendees will need?
IMPORTANT NOTE: Please include a link to the resource so we can ensure your registrants are properly prepared for the event with the exact items desired. If no link is provided, we cannot guarantee that the proper resource will be communicated. Example: "Attendees will need to purchase Living in the Modern Day as a Wesleyan Methodist by Rev. Joe Schmoe which can be found at https://amazon.com/livinginthemodernday and will also need access to the GMC Book of Doctrines & Disciplines which can be accessed for free online at https://globalmethodist.org/what-we-believe/."

Additional Considerations

Will food be served at this event?
ex. "Lunch will be provided. Please email Helen Who at hwho@gmail.com if there are any dietary restrictions." or "A 30 minute break will be provided and bringing snacks for yourself is recommended."
Will childcare be provided?
IMPORTANT NOTE: All childcare workers must complete the GMC approved Ministry Safe courses and a background check to ensure the safety of minors. The facility where children will be cared for must also have insurance. Caring over these matters is the responsibility of the team, committee, or hosting party. If it is indicated on this form that childcare will be provided at the event, you will be contacted by someone from MidSouth staff to ensure these safety protocols have been put in place by your committee or team hosting the event prior to childcare registration being made available to the general public.
If offering care or activities for children and youth, please select all age ranges that apply:
INSTRUCTIONS: Examples of care include descriptions of activities, games, lessons, or training that each age group will engage with during their time at the event in childcare. Please share a sentence or two that will provide parents with an understanding of how the children will be cared for.
Will snacks be provided to the children & youth at the event?
TIP: This is a good spot to share any parking or entrance considerations for visitors, formal or casual dress recommendations, early arrival, or other instructions you need people to know or may be helpful to attendees. You can also share any additional dates/locations if this is a repeating event.

Thank you for taking the time to complete this form. 

All entries will be proofread and edited to suit the platforms it will be shared. Please ensure the data submitted is accurate as the event entries will reflect this information you have provided.

Due to the large volume of requests, we are not providing proofs of artwork prior to publication at this time. Design outcome is according to the graphic designer working on the promotion. Edits to event promotions will occur in the event of: a typo, change in location/instructor, or an event cancellation or rescheduling.

Thank you for your understanding as we seek to serve the many committees, congregations, and sectors of the MidSouth Annual Conference across Kentucky, Tennessee, Virginia, West Virginia, and portions of north Georgia.